Constitution and Bylaws

Constitution of the Salt Lake Community College (SLCC) Staff Association

Ratified March 2016

Article I - Purpose

To advocate on behalf of all full-time, and part-time Staff to promote the growth, development, and engagement of its members, to highlight staff accomplishments, and to work with all departments to create an inclusive, and accessible work environment.

Article II - Supporting the Purpose

To Support the Purpose of the Staff Association the Executive Board will:

  • Facilitate communication, collaboration, understanding, and cooperation among all members;
  • Promote the development of unity, and sense of identity among members as a community of peers;
  • Provide an authoritative voice for addressing the problems, and concerns of its members;
  • Promote professional growth, and development of its members;
  • Promote a relationship with administration, students, and faculty to facilitate a collegial work environment;
  • Provide an open avenue of communication with other higher education associations.

Article III - Membership

Section I - General Membership

General membership in the Staff Association is given to all currently employed full-time, and part-time non-faculty employees of SLCC. Members of the President's Cabinet, and their direct first reports (excluding administrative assistants) are not eligible for membership.

Article IV - Officers and Elections

Section I - Executive Board

The Executive Board shall consist of the Staff Association President, President-Elect, Immediate Past-President, Campus Delegate, and Campus Delegate-Elects to represent each campus, center, site, or region.

The Executive Board is empowered to conduct official business on behalf of the general membership. The Executive Board has the discretion to decide what matters come before the general membership, and what matters can be handled by the Executive Board. An Executive Board Secretary may be selected by each President to serve as a non-voting member. Ad hoc committees may be created as needed to address specific staff, or campus needs. All Executive Board meetings require representation from each site in attendance to conduct official business.

Section II - Elections

Elections of President-Elect will take place biennially, and Campus Delegate-Elects will take place annually. The office of President, and Campus Delegate will be filled by the past President-Elect, and Delegate-Elects.

Nominations for the President-Elect, and Campus Delegate-Elects will be accepted from any Staff Association member during the month of May, and elections shall be held in June. All current members of the staff association are allowed to participate in the voting process.

Prior to placing any names on the ballot for any election, the President, or Campus Delegates shall obtain permission from each nominee. Recognizing that College operations must continue to function effectively, each nominee will coordinate with, and receive permission from their supervisor prior to accepting the nomination.

Elections will take place via best available current technology; individual votes will be confidential. Only aggregated vote totals will be released. Each Staff Association member will be allowed one vote for President-Elect, and one vote for each Campus Delegate-Elect.

Article V - Amendments

Amendments to this Constitution may be proposed by any Staff Association member. Proposed amendments to the Constitution must be presented to the Executive Board before being presented to the general membership.

Amendments to the Constitution may be approved by a two-thirds majority vote of all those participating. Any proposed amendment to the Constitution must be distributed to all members at least two weeks prior to the scheduled vote. The vote may take place at any regular meeting of the Executive Board, or via electronic and/or paper ballot. Signed votes by proxy are allowed if the voting member is temporarily absent from the college during the voting period, or if voting takes place at an officially scheduled meeting.

Bylaws of the Salt Lake Community College (SLCC) Staff Association

Ratified March 2016

Article I - Terms of Office and Duties

Section I - Terms of Office

Terms of office begins July 01, and ends June 30.

Section II - Duties

Staff Association Executive Board members will be allowed appropriate, and reasonable release time for the performance of their duties. This time shall be coordinated with supervisors to assure that college operations continue to function effectively. Executive Board members may receive additional compensation for the performance of their duties upon approval of the College President.

A. President

The President represents the Staff Association to the public, and other college organizations, either personally, or through delegation, and performs all other functions attributed to this office. The President, in conjunction with the Executive Board, supervises, directs, and promotes the purpose of the Staff Association. The President is responsible for the budget, and may call meetings as needed, and preside over all meetings as its administrative officer. The President, or designated delegate serves on other committees, boards, or related groups to represent the Staff Association interests as deemed appropriate. The President has the power to make decisions to facilitate the functions, and purpose of the association, and its membership if needed. The President may be responsible for chairing any grievances against staff brought to the student standards committee. The President shall serve as a voting member of the Utah Higher Education Staff Association (UHESA), and serve as a non-voting member on the Board of Trustees, and Senior Leadership Council. The President will serve for a term of two years, and is responsible for preparing the President-Elect to serve for their upcoming term.

B. President-Elect

The President-Elect shall assist the President in the performance of their duties; engages in activities necessary to maintain continuity of the Staff Association business, attend meetings at the request of the President, and serve as a voting member of UHESA. The President-Elect is responsible for the coordination, and execution of activities required for the annual Staff Association elections. The President-elect serves for one year before replacing the President at the conclusion of their two year term.

C. Past President

The Past President serves as an advisor, and assists with the Staff Association elections. Performs other duties as deemed necessary by the Executive Board. Serves as an alternate voting member of UHESA when needed, and is a voting member of the Executive Board. After serving as past President for one year. Past Presidents will serve in an advisor role as needed, and as their work schedule permits once their term as Past President is over.

D. Secretary

The President may select a Secretary who will serve for one year as a non-voting member. The Secretary shall attend all meetings of the Executive Board, attend other meetings as needed, keep accurate records including minutes, and distribute materials as needed.

E. Campus Delegate

The Campus Delegate shall represent their respective site(s), and shall perform all other functions usually attributed to this office. The Campus Delegate may call campus, or site meetings as needed, and preside over all meetings as its administrative officer. The Campus Delegate shall keep the President apprised of any pertinent issues concerning their site(s), attend meetings at the request of the President, and serve as an alternate-voting member of UHESA when needed. A Campus Delegate may vacate their office if they no longer reside at one of their respective site(s). Campus Delegates will serve for a term of one year, and is responsible for preparing the Delegate-Elect to serve for their upcoming term.

F. Campus Delegate-Elect

The Campus Delegate-Elect assists the Campus Delegate in performance of duties; engages in activities necessary to maintain continuity of Staff Association business, attend meetings at the request of the Campus Delegate. A Campus Delegate-Elect may vacate their office if they no longer reside at one of their respective site(s).

Article II - Vacancies

Section I - President

If the office of President becomes vacant, it will be filled by the President-Elect.

If there is not a current president-elect, the past president will serve as acting president until a president elect is selected by special election. The past President will remain acting president until the newly elected President-elect is able to take over the role as president. If the past president is not able to step in, the executive board after accepting nominations from within the board, and by majority vote, will select an acting president from the current SAEB members.

Section II - President-Elect

If the office of President-Elect becomes vacant, a special election will be held to fill the vacancy.

Section III - Campus Delegate

If the office of Campus Delegate becomes vacant, it may be filled by the Delegate-Elect, or the President with approval of the Executive Board may fill the post by appointment.

Section IV - Campus Delegate-Elect

If the office of Campus Delegate-Elect becomes vacant a special election may be held to fill the vacancy, or the President with approval of the Executive Board may fill the post by appointment.

Section V - Special Elections

If a special election is needed to fill a vacancy, the Executive Board will ask for nominations from the Staff Association members for a period of at least five working days prior to holding the election.

Article III - Removal of President, President-Elect, Delegate, or Delegate-Elect from Office

Section I - President, or President-Elect

A special election of removal may be held to vote on the removal of the President, or President-Elect from office. A petition, signed by a minimum of ten percent of the total college Staff Association presented to the Executive Board calling for the special election is required. A petition may be presented by any Staff Association member. The special election of removal will be approved by a two-thirds majority vote of all those participating.

Section II - Campus Delegate, or Delegate-Elect

A special election may be held to vote on the removal of the Campus Delegate, or Campus Delegate-Elect from office. A petition, signed by a minimum of ten percent of the total campus Staff Association presented to the Executive Board calling for the special election is required. A petition may be presented by any Staff Association member. The special election of removal will be approved by a two-thirds majority vote of all those participating.

Article IV - Amendments

Amendments to this Bylaws may be proposed by any Staff Association member. Proposed amendments to the Bylaws must be presented to the Executive Board before being presented to the general membership.

Amendments to the Bylaws may be approved by a two-thirds majority vote of all those participating. Any proposed amendment to the Bylaws must be distributed to all members at least two weeks prior to the scheduled vote. The vote may take place at any regular meeting of the Executive Board, or via electronic or paper ballot. Signed votes by proxy are allowed if the voting member is temporarily absent from the college during the voting period, or if voting takes place at an officially scheduled meeting.