W-2 Information

W-4 Form

The IRS has not released the 2018 W-4 form yet.  Please continue to use the 2017 form.  We anticipate that the IRS will release the 2018 form sometime in late January or early February.

If you claim exemption from withholding, your employer will not withhold federal income tax from your wages.

The exemption applies only to income tax, not to social security or Medicare tax.You can claim exemption from withholding for 2017 only if both of the following situations apply.

  • For 2016 you had a right to a refund of all federal income tax withheld because you had no tax liability.
  • For 2017 you expect a refund of all federal income tax withheld because you expect to have no tax liability.

Instructions for Non-Resident Alien for IRS Form W-4:  Notice 1392 

Direct Deposit 

  • Direct Deposit
  • Use this form to have your pay go direct deposit to a financial institution.  Make sure a "Void" check is attached or an official statement from the bank (not monthly bank statement).  Payroll cannot process a direct deposit without either of these forms.
  • Debit or Money card (example, One-card or Walmart card)
  • Please attached signed form if payroll will be deposited on a debit or money card along with other direct deposit forms.

 Computer Access Form

  • Computer Access Form
  • Use to request HR_08 (Approval access - for the person who will approve or proxy time) or HR_07 (Orignator access - for the person who will enter time for a department). 

Check Replacement

  • Stop Payment
  • Use this form if a payroll check is lost, stolen or not received.

NOTE:  All forms can be sent through campus mail (mailstop: PAY), emailed to or faxed to 801-957-4869.