Frequently Asked Questions
Welcome! Explore the Budget Center Managers website for training, materials, and information that will be helpful as you navigate your financial responsibilities. A good starting point may be the finance checklist that outlines tasks that should be completed at different intervals throughout the year. Learning more about how to navigate banner would also be helpful. See the question below regarding how to navigate banner for more information.
There are many banner trainings and materials available to support an employee as they learn and navigate banner. Many of these trainings are available on the Budget Center Managers website as training videos and previously recorded trainings. OIT also provides Banner 9 Budget Management training. This training requires registration through the employee training portal. Please check out these resources and reach out to the Budget Office or Controller’s Office with further questions.
BCM stands for Budget Center Manager, a role accepting financial responsibility on behalf of the College. To learn more about the BCM role and responsibilities, please see the BCM Financial Role and Responsibilities document.
When a BCM leaves their position or financial responsibility is passed to a different person, the Business Office needs to be notified in order to officially process the change in banner. Until the change is processed in banner, approvals, reports, etc. will continue to be sent to the previous BCM. Currently, the process to notify the Business Office of the change is to fill out the Responsible Person Change form and send it to the Budget Office or Controller’s Office for processing. We are excited to move this form to Etrieve in the near future.
Occasionally, a new index is necessary as the services or scope of a department change over time. To request a new index, complete the Request for Index Authorization form and send it to the Budget Office or Controller’s Office for processing. We are excited to move this form to Etrieve in the near future. There are also some circumstances when we can repurpose an existing index that is no longer being used or no longer serves its original purpose. Reach out to the Controller’s Office at askacontroller@slcc.edu to talk more about whether this option is a good fit for your area.
Reach out to the Controller’s Office at askacontroller@slcc.edu to request an index be closed.
When a department operating as a service center for the college provides their service to another department, the service center bills the department that received the services. This billing is an interdepartmental billing (IDB). Only service center departments have approval to initiate or process IDB’s, and IDB processors must follow specific guidelines for their billings.
The Budget Office has provided instructions for completing each transfer request form on the Forms page of their website. You can find these instructions by clicking on the ‘Instructions’ link next to each of the different budget forms.
Email askacontroller@slcc.edu with the details of the journal entry request.
A budget transfer moves budget between budget accounts or indexes (some restrictions apply) while a journal entry moves year to date activity between accounts or indexes.
The informed budget process (IBP) is an opportunity for employees to identify financial resources needed to meet and/or improve the general operations of his or her respective department and to identify new innovative projects that will help the College advance in achieving its vision, mission, core theme objectives, and strategic priorities. All requests are reviewed and prioritized then forwarded to Executive Cabinet for final funding consideration. More information about IBP can be found on the Informed Budget Process website.