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Frequently Asked Questions

Welcome! Explore the Budget Center Managers website for training, materials, and information that will be helpful as you navigate your financial responsibilities. A good starting point may be the finance checklist that outlines tasks that should be completed at different intervals throughout the year. Learning more about how to navigate banner would also be helpful. See the question below regarding how to navigate banner for more information.

To initially gain access to Banner, a user must submit a Banner Access Form. To access finance screens for checking budgets, pulling reports, and submitting requisitions, the user must check the Finance box on the form.

There are many banner trainings and materials available to support an employee as they learn and navigate banner. Many of these trainings are available on the Budget Center Managers website as training videos and previously recorded trainings. OIT also provides Banner 9 Budget Management training. This training requires registration through the employee training portal. Please check out these resources and reach out to the Budget Office or Controller’s Office with further questions.
BCM stands for Budget Center Manager, a role accepting financial responsibility on behalf of the College. To learn more about the BCM role and responsibilities, please see the BCM Financial Role and Responsibilities document.

When a BCM leaves their position or financial responsibility is transferred to another individual, the Business Office must be notified to officially process the change in Banner. Until the change is completed, approvals and reports will continue to be sent to the previous BCM. To initiate the change, the BCM Change Form should be submitted in Etrieve.

Occasionally, a new index is necessary as the services or scope of a department change over time. To request a new index, complete the Request for Index Authorization form and send it to the Budget Office or Controller’s Office for processing. We are excited to move this form to Etrieve in the near future. There are also some circumstances when we can repurpose an existing index that is no longer being used or no longer serves its original purpose. Reach out to the Controller’s Office at askacontroller@slcc.edu to talk more about whether this option is a good fit for your area.
Reach out to the Controller’s Office at askacontroller@slcc.edu to request an index be closed.
When a department operating as a service center for the college provides their service to another department, the service center bills the department that received the services. This billing is an interdepartmental billing (IDB). Only service center departments have approval to initiate or process IDB’s, and IDB processors must follow specific guidelines for their billings.
The Budget Office has provided instructions for completing each transfer request form on the Forms page of their website. You can find these instructions by clicking on the ‘Instructions’ link next to each of the different budget forms.
Email askacontroller@slcc.edu with the details of the journal entry request.
A budget transfer moves budget between budget accounts or indexes (some restrictions apply) while a journal entry moves year to date activity between accounts or indexes.
The informed budget process (IBP) is an opportunity for employees to identify financial resources needed to meet and/or improve the general operations of his or her respective department and to identify new innovative projects that will help the College advance in achieving its vision, mission, core theme objectives, and strategic priorities. All requests are reviewed and prioritized then forwarded to Executive Cabinet for final funding consideration.

Glad you asked! The Budget Office has instructions for setting up budgets for numeric indexes on their website. Reach out to the Budget Office if you need further assistance.

NSF stands for non-sufficient funds. It refers to a setting in Banner that checks whether there is enough available budget before funds can be committed or spent. The NSF flag is typically activated in October and remains in place through the end of the fiscal year. If an order is returned due to non-sufficient funds, additional budget must be made available in the budget account before the order can be resubmitted and processed.