To apply for a Purchasing Card, please fill out the Purchasing Card Application Form and the Purchasing Card Agreement. You will need to attend a Purchasing Card Training run by the Purchasing Card Specialist as well.

• Purchasing Card Application - 1^st step in applying for a P-card
• Purchasing Card Agreement - 2^nd step in applying for a P-card

The P-Card is a regular visa credit card and can be used either in person, online, or over the phone.

Salt Lake Community College is a tax-exempt organization. Cardholders are required to request sales-tax exemption on every purchase, and to request a sales tax refund if the tax is paid.

The program is governed by the P-Card Procedures and the Small Dollar Purchase Guidelines listed below.

• P-Card Procedures Manual
• New Cardholder Training PowerPoint
• Small Dollar Purchase Guidelines
• Appropriate Expense Summary
• Account Codes in Chrome River

Our Billing address and Shipping address are different. Cardholders are prohibited from shipping items to home or private addresses and must ship them to Central Receiving.

If there is only one Address Line for Billing Address in an online form, use PO Box 30808 only. Shipping address can be used as normal.

P-Cards have two limits, a per transaction limit, and a per cycle limit. By default, the limits are set as follows:

• Per Transaction Limit: $2500
• Per Cycle Limit: $8000

The P-Card cycle ends on the 25^th of each month. If the 25^th is a weekend or holiday, it will end on the next business day. The Per Cycle limit will reset on day after the last cycle day.

Limits can be temporarily increased to accommodate travel expenses, conference registrations, memberships, and other transactions that require a user to login to their online profile to make payment. To request a temporary increase, contact the P-Card Specialist.

All cardholders are required to submit an Expense Report in Chrome River that includes all non-travel expenses made using their p-card. A receipt must be attached to each transaction. The monthly expense report will include all transactions made during the previous calendar month. Expense Reports must be submitted and approved in Chrome River by the 10th of the following month.

• Chrome River Manual

To dispute erroneous charges, call US Bank Customer Service at 1-800-344-5696. Press the star key twice ** to reach a person. Tell them you want to dispute a charge on your purchasing card and follow their instructions.

Purchases made online from the following vendors must be done through SLCCBuy: Amazon, Office Depot, and Staples. P-Card holders should not create their own accounts for these vendors, nor should they use their personal accounts.

• Gift Card Log - Must be used when P-Card is used to purchase gift cards.
• Single Gift, Prize, or Award Form
• P-card Purchase of Software Form – Must be completed and approved prior to purchasing software with a P-Card.
• Sponsorship Form
• Purchasing Card Missing Receipt Form
• Utah State Tax Exemption Certificate

To report suspected misuse of the P-Card, any person may contact the Whistleblower Hotline on the SLCC EEO/Risk website, and follow the Whistleblower instructions.