It is preferred to make Employee Reimbursement payments, including travel reimbursements, via Direct Deposit/ACH. Direct Deposit/ACH information for A/P is separate from Payroll. If you are not registered for Direct Deposit/ACH with A/P, please complete the form below.

• AP Direct Deposit Authorization - Employee

If an employee does not register for Direct Deposit/ACH with A/P, they may be automatically registered using their Payroll ACH. If multiple accounts are listed with Payroll, the account being paid the remaining balance will be used.

The following forms should be attached to a Payment Request in SLCCBuy:

• Check Request
• Expense Reimbursement
• Sponsorship
• Stipend, Award, and Honorarium Payment Form
• Grant Stipend Form
• Simple Service Payment Form
• One-Time Payment

Gift cards can only be purchased in accordance with the Small Dollar Purchase Guidelines. Gift cards to employees are restricted and can only be distributed in certain circumstances. Please see the Small Dollar Purchase Guidelines and Employee Gift Card Guidelines for more information.

When gift cards are distributed, a log must be completed and submitted to Payroll in a timely manner. Please use the log listed below. When submitting the log, only include the gift cards that have not been reported yet. If only a single gift card or a reportable tangible gift was disbursed, please use the Single Gift, Prize or Award Form.

• Gift Card Log
• Single Gift, Prize, or Award Form

SLCC can reimburse employees who use their cell phone for business use. Employees must have a conversation with their supervisor to determine whether they are eligible for the program. Additional information and forms are listed below

• Communication plan guidelines
• Monthly Communication Plan Allowance Enrollment
• One-Time Communication Equipment Allowance

• Sole Source Justification Form

• Preparing Specifications and/or a Scope of Work
• Request for Proposal Questionnaire
• RFP Evaluation Instructions

• Artwork Purchase Form