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Salt Lake Community College Staff Association Constitution and Bylaws

ARTICLE I-NAME

The name of the association shall be the Salt Lake Community College Staff Association (“Staff Association”).

ARTICLE II-PURPOSE

The Staff Association shall represent the staff of Salt Lake Community College (“SLCC”). The Staff Association shall seek to:

  1. Provide the authoritative voice for addressing problems and concerns of its members.
  2. Promote open communication, collaboration, understanding, and cooperation among all members.
  3. Promote professional growth and development of its members.
  4. Strive to improve the working conditions, benefits, salaries, and professional status of its members.
  5. Foster a harmonious and cooperative relationship between SLCC administrative employees, faculty, staff, and students.
  6. Provide recommendations for implementing policies concerning the needs of SLCC employees.

Article III-MEMBERSHIP

  1. All full-time and part-time non-faculty staff of SLCC are members of the Staff Association.
  2. Members of the Executive Cabinet and their direct first reports are not eligible for membership.
  3. All administrative assistants are members of the Staff Association.

ARTICLE IV-OFFICERS AND ELECTIONS

Section 1- Officers

  1. The Staff Association Officers shall consist of the following:
    1. President.
    2. President-Elect.
    3. Immediate Past-President.
    4. Secretary, non-voting member as appointed by sitting President.
    5. Campus Delegates for the following campuses
      1. Taylorsville/Redwood- 2
      2. South City/Community Writing Center- 1
      3. Jordan- 1
      4. Miller-1
      5. Herriman- 1
      6. Airport, Westpoint, and West Valley- 1
      7. Part Time- 2
    6. Committee Chairpersons
      1. Benefits and Employee Welfare
      2. Staff Development
      3. Employee Connections (Orientations, staff scholarships)
      4. Employee Recognition (Outstanding Staff Awards, Staff Star)
      5. Events
      6. Communications
    7. Ex-officio Membership
      1. Representative from College recognized Employee Resource Groups.
      2. Faculty Association and Student Association representatives.
    8. The Presidents, Delegates, and Committee Chairpersons shall be referred collectively as Officers.
  2. All Officers, except for the immediate past president, shall serve a term of two years which shall begin on July 1, and ends on June 30.
    1. The delegates and committee chairpersons shall have staggered terms. One-half of the delegates and chairpersons will be elected in even numbered years while the remaining one-half of the delegates and chairpersons will be elected in odd number years.
      1. Even Year Delegates:
        1. Taylorsville (1 delegate)
        2. South/Community Writing Center
        3. Jordan
        4. Herriman
        5. Part-time (1 delegate)
        6. Employee Recognition
        7. Employee Connections
        8. Events
      2. Odd Year Delegates
        1. Taylorsville (1 delegate)
        2. Miller
        3. Airport, Westpointe and West Valley
        4. Part-time (1 delegate)
        5. Benefits and Employee Welfare
        6. Staff Development
        7. Communications
        8. President-Elect
      3. Special Officer Term Rules
        1. The President-Elect’s term shall be five years which shall be served in the following manner:
          1. Two (2) years as President-Elect.
          2. Two (2) years as President; and
          3. One (1) year as Immediate Past President.
        2. The Secretary shall be appointed for one (1) year, as needed, by the sitting President.
    2. Officers can serve a maximum of two (2) consecutive terms in any Officer term.
      1. A member who has served two (2) consecutive terms may be elected to a third term if there has been a five-year lapse from the end of the second term. Under these circumstances, the Officer is once again limited to two consecutive terms.
      2. If a special election is needed to fill a particular role and the election results in open seats, a past Officer may be appointed to serve for the rest of the term to fill the seat.
    3. Eligibility to Serve as Officer
      1. The following criteria must be met for an Association member to qualify and be in good standing for services as an Officer:
        1. 75% full-time equivalent (“FTE”) or greater so that they are eligible for employee benefits unless Part time Delegate, which must be less than 75% FTE.
        2. Must successfully complete their initial probationary period when beginning college employment.
        3. No level 2 or level 3 corrective action within the past two years; and
        4. Supervisory authorization to serve as Officer.
      2. The President and President-Elect will coordinate with People and Workplace Culture (“PWC”) to ensure that staff seeking to become Officers comply with these eligibility requirements. This must occur prior to being placed on the elections ballot or appointed.
    4. Officer Campus Location and Transfer Rules
      1. General Rule
        1. Each delegate is expected to work on the campus that they represent.
      2. Transfer Rules
        1. If a delegate job requires transfer from campus represented, the delegate must notify the President within 15 calendar days of the job transfer.
        2. In these circumstances, the Executive Board, at its next regularly scheduled business meeting, must determine by majority vote whether the delegate who has transferred jobs should remain on the Executive Board or removed.
        3. In the event that the Executive Board removes the transferred delegate, the Board may appoint by majority vote another alternative delegate who is an Association member with a primary work location at the designated campus. The alternate delegate will serve the remainder of the removed delegate’s term.
      3. Special Circumstances
        1. A delegate whose primary work campus changes due to college department organizational change may complete the remainder of the delegate’s term of office.

Section 2-Executive Board

  1. The Staff Association Executive Board is composed of the following Officers:
    1. President.
    2. President-Elect.
    3. Past President.
    4. Communications Chairperson.
    5. Benefits and Employee Welfare Chairperson.
    6. Staff Development Chairperson.
    7. Employee Connections Chairperson.
    8. Employee Recognition Chairperson.
    9. Events Chairperson.
    10. Campus Delegates; and
    11.  Secretary, if appointed by the President.
  2. The Executive Board is authorized to conduct official business on behalf of the general membership.
  3. Each Executive Board member shall have one vote.
  4. To conduct official business, there must be a quorum of the Executive Board present.
    1. A quorum constitutes the President or President-Elect and more than 50% of the Officers.
  5. Duties
    1. Responsible for Association direction and strategy to serve Association strategic goals and the best interest of staff which shall include:
      1. Fulfill resolutions adopted by the Association.
      2. Ensure adherence to Association bylaws.
      3. Vote on Association business matters.
      4. Creates ad hoc committees and appoints members, as necessary.
      5. Regularly discusses the Association’s strategic plan and direction; and
      6. Performs all other responsibilities consistent with the Association’s purpose.
    2. Meeting and Reporting Responsibilities
      1. In July, establish an annual schedule for Executive Board meeting dates and location posted on the Staff Association webpage.
      2. Create and post the meeting agenda on the Association’s webpage.
      3. Provide a monthly report of Executive Board actions, business, and issues to general membership.
      4. Schedule one virtual meeting for all Staff Association members during both the Fall and Spring semesters.
      5.  Maintain and approve meeting minutes which will be posted on the Staff Association webpage.
    3. Provide comments on college-wide policies related to staff working conditions as a representative of staff.
    4. Annually review Association bylaws and make changes, as necessary.

Section 3-Elections

  1. Frequency
    1. Elections will be held every year for delegates and committee chairpersons and every two years for the President-Elect.
  2. Election Committee
    1. The President-Elect will serve as chairperson and organize an ad hoc Election Committee by the third Friday in February of each year.
    2. The Election Committee shall be approved by the Executive Board and must be comprised of the following:
      1. President-Elect; and
      2. Up to three additional members of the Staff Association Executive Board.
      3. If the President-Elect is not able to serve in this role, the Executive Board can appoint an Election Committee chairperson.
    3. By the third Thursday in March, the Election Committee or any Staff Association member may nominate a Staff member to serve on the Executive Board.
      1. The Election Committee will screen nominations to ensure that the nominees are eligible and consented to them.
      2. Prior to finalization of the ballot, the Executive Board must review and approve the ballot.
  3. Voting
    1. By the first Friday in April, the Election Committee shall electronically distribute the ballot of nominees for members to elect. The ballot shall include the candidate’s biographical data.
    2. The electronic voting period shall be open for ten business days.
    3. Member voting
      1. Each current Staff Association member shall be eligible to vote for
        1. One vote for President.
        2. One vote for Vice-President.
        3. All delegates; and
        4. All Committee chairpersons
      2. All votes will be confidential.
      3. By the fourth Thursday in April, the Election Committee shall tabulate all votes. The candidate with the highest vote count shall be declared the winner of each category.
        1. The Elections Committee will notify each candidate who received the highest vote count of the result, and each victorious candidate will have until the following Tuesday to accept the vote and position.
        2. If the candidate does not accept the position, the candidate with the second highest vote total will be declared the winner.
        3. If there is no second candidate or all candidates decline the position, the Executive Board may move for a special election or appoint an Officer.
        4. The Election Committee shall announce the results to the Staff Association Executive Board via email.
      4. By April 30, the Executive Board, through the Association President, shall provide email notice to all Staff Association members and the campus community.
  4. Special Elections
    1. The Executive Board is authorized to hold a special election under the following circumstances:
      1. To fill a vacancy for any seat on the Executive Board; or
      2. Hold a referendum vote on a particular issue or resolution.
    2. To hold a special election, the Executive Board must approve a special election motion by a simple majority vote.
    3.  When holding a special election for an Executive Board vacancy, the Executive Board must follow the procedures set forth in Article IV, Section 3.B, and C; however, the Board may impose specific reasonable deadline dates in its discretion.
    4. When holding a special election for a referendum, the Executive Board must follow the procedures set forth in Article IV, Section 3.E.
  5. Referendum Process
    1. Given the Association’s interest in college policies and practices which may impact Association members, the Association may hold a referendum vote on a particular issue or resolution.
    2. Process
      1. Any Executive Board member may move for a referendum vote on a particular issue or resolution.
      2. The Executive Board may approve the motion for the referendum vote by a simple majority vote.
      3. If approved for a referendum vote, the President or designee will prepare a digital ballot with:
        1. Referendum statement.
        2. Arguments supporting the referendum statement; and
        3. Arguments opposing the referendum statement.
      4. The ballot will be distributed to Association members who will be provided 10 business days to vote on the proposed referendum.
      5. The referendum will be approved by a simple majority vote.
        1. The Executive Board is responsible for counting and verifying the vote.
      6. The Executive Board will provide Association members email notice of the referendum vote and will post the results on the Association website.
    3. Amendment to Constitution and Bylaws
      1. The Referendum Process will be used for the adoption or amendment of the bylaws.

Section 4-Officers’ Duties

  1. President
    1. Promote Association mission and facilitates Association strategic direction and priorities.
    2. Association liaison to Vice President for Finance & Administration and other college administrators.
    3. Official Association spokesperson who approves Association meeting agendas, speakers, and public communication to college staff.
    4. Approves agendas and presides over Association General and Executive Board meetings.
    5. Appoint Association members to serve on Association and college ad hoc committees.
    6. Attend Board of Trustees, Senior Leadership, and Faculty Association meetings.
    7. Coordinate with Faculty Association, Faculty Senate, and Student Association presidents to address matters of mutual interest.
    8. Represent Association at Utah Higher Education Staff Association (“UHESA”) general meetings and committee meetings.
    9. Prepare Association budget and approve expenditures.
    10. Prepare year-end report highlighting Association accomplishments, events, progress, goals, and recommendations.
    11. Appoint a Secretary as needed.
    12. Maintain up-to-date Association transition and historical documents.
    13. Recruit and schedule guest speakers for Association meetings.
    14. The President may delegate any of the aforementioned duties to another Officer, and.
    15. Perform any other duties which are necessary and consistent with the Association’s mission and goals.
  2. President-Elect
    1. Assists the President, as directed by the President.
    2. Learns the President’s role so President-elect can assume the role.
    3. Conduct President’s duties in absence of President.
    4. Leads Association election process.
    5. In coordination with the President, recruit, and schedule guest speakers for Association meetings
    6. Coordinate Association recruitment and retention efforts for officers.
    7. Assist the President with the maintenance of Association transition and historical documents; and
    8. Perform other duties which are necessary and consistent with this position’s responsibilities and the Association’s mission and goals.
  3. Immediate Past-President
    1. Supports the Executive Board and assists with incoming officers’ orientation, training, and transition.
    2. Support the President and President-Elect.
    3. Provide appropriate recommendations to the Executive Board as needed.
    4. Represent the Association at UHESA’s meetings and conferences.
    5. Assist the President with the maintenance of Association transition and historical documents.
    6. In coordination with the Executive Board, manage bylaw amendments; and
    7. Perform other duties which are necessary and consistent with this position’s responsibilities and the Association’s mission and goals.
  4. Delegates
    1. Represent campus staff from the campus from which elected.
    2. Establish and maintain communication regarding Association business with staff members, managers, and administrators at campus represented.
    3. Distribute campus specific electronic and hard copy of Association sponsored notices.
    4. Serve on at least one Association committee.
    5. When appropriate, recommend General meeting agenda topics to President.
    6. Attend monthly General meetings and committee meetings.
    7. Delegates may delegate to a campus staff member the responsibility to attend an Association meeting or event.
    8.  In the case of meeting delegations, prior notice must be given to the President or committee chairperson.
    9. If a Delegate’s absence due to delegation becomes excessive, the Executive Board may consider removal.
  5.  Committee Chairperson
    1. Establish annual committee goals and objectives.
    2. Schedule, organize and preside over regular committee meetings.
    3. Prepare committee budget for Executive Board’s consideration.
    4. Record attendance at committee meetings and events and report to the Secretary.
    5. Attend Executive Board meetings.
    6. Provide Executive Board report on committee activities.
    7. In coordination with Executive Board, lead and manage projects and events organized by committee; and
    8. Serve on at least one additional Association committee.
    9. In coordination with the President, recruit, and schedule guest speakers for Association meetings.
    10. Perform other duties consistent with the position’s responsibilities and the Association’s mission and objectives.

Section 5-Removal of an Officer

  1. General Expectations of Professionalism and Commitment
    1. As representatives of college staff, Association Officers are held to a high standard and must act professionally and be committed to their role to serve the best interests of staff and the college.
    2. An Association Officer who can no longer fulfill their responsibilities, must notify the President or President-elect so an alternative Officer can be selected.
  2. Resignation
    1. The resignation of an Officer is effective upon written notification to the Executive Board.
  3. Grounds and Procedure for Removal
    1. Grounds
      1. An Executive Board member may be removed, by majority vote of the Board, for the following grounds:
        1. Unacceptable personal conduct.
        2. Behavior that materially disrupts Executive Board or Committee meetings.
        3. Excessive absence which constitutes three or more unexcused absences from Staff Association meetings, assigned events, or other obligations during a calendar year.
        4. Determination that the Officer is ineligible to hold their position as is set forth in Article IV. Section 1.B.3.
        5. Campus transfer of an officer; and
        6. Employment separation from the college.
    2. Procedure
      1. Any Association member may submit a request to remove an Officer to any Officer. The request must be in writing and state the grounds and evidence in support of the request.
      2. Upon receipt of the request, the President shall provide written notice to the Officer whose removal has been requested. This written notice must be provided within five business days from the receipt of the removal request. This notice shall include:
        1. grounds for removal.
        2. evidence in support of removal.
        3. date that Executive Board will consider the matter; and
        4. opportunity for Officer to provide evidence and argument in opposition to the removal request.
      3. Upon receipt of the request, the Executive Board must wait at least ten business days before considering the matter.
      4. The Officer whose removal has been requested can submit evidence and argument in opposition to the removal request. This written documentation must be submitted at least two (2) business days prior to the Executive Board meeting.
      5. The President shall distribute to Executive Board members the removal request and all evidence in support and defense of the request at least one (1) day prior to the Executive Board meeting.
      6. At the Executive Board meeting, the Board will deliberate then vote whether this is sufficient evidence to remove the Officer.
      7. An Officer will be removed if there is a majority vote in favor of removal.
      8. If the President is the Officer who is being considered for removal, then the President-Elect will assume the roles that the President would execute in this section.
  4. Unexcused Absences
    1. An Officer who cannot attend an Executive Board or General Membership meeting must provide prior notice to the President that they cannot attend the meeting. This will constitute an excused absence.
    2. An Officer’s failure to attend scheduled Association General or Committee meetings without prior notice to the President, President-Elect, or Committee Chairperson, will constitute an unexcused absence.
    3. An Officer who fails to attend three consecutive Executive Board meetings may be removed from their office if:
      1. There is a motion to remove the officer; and
      2. The motion is approved by a two-thirds majority vote of the Executive Board.
  5. Inappropriate Behavior
    1. If an Association Officer acts in an inappropriate manner during their Association duties, the officer may be removed if:
      1. The Executive Board appoints an ad hoc committee to investigate the inappropriate behavior allegations; and
      2. Upon receipt of the investigation report, there is a motion to remove the officer; and
      3. The motion is approved by a two-thirds majority vote of the Executive Board.
      4. Depending on the severity of the inappropriate behavior and any College policies that may have been violated the employee’s supervisor will be made aware and the corrective action process may be enacted.
  6. Association officers whose seats are vacated by resignation, incapacity or removal may be filled for the officer’s term by Executive Board appointment.
    1. In the case of a Delegate, the Executive Board will attempt to appoint an Association member from the same campus to fill the delegate’s seat until the next election.
    2. If a substitute Association member from the same campus is not available, the Executive Board may:
      1. Appoint an Association member from another campus; or
      2. Leave the delegate’s seat vacant until the next election.

ARTICLE V-COMMITTEES

  1. College-wide Committees
    1. The Staff Association provides representation to several college-wide committees which meet at least once during each the Fall and Spring semester. These college-wide committees are as follows:
      1. Employee Recognition Committee.
      2. Health Insurance Advisory Committee.
      3. Student Center Advisory Committee.
        1. This committee is limited to representation from Association members who work at the Taylorsville Campus.
      4. Retiree Committee.
      5. Policy Review Committee
      6. Other committees may be added over time and officers will be selected to serve on these as needed.
  2. Staff Association Standing Committees
    1. List of Committees:
      1. Benefits and Employee Welfare Committee.
      2. Staff Development Committee.
      3. Employee Connections Committee.
      4. Employee Recognition Committee.
      5. Events Committee; and
      6. Communications Committee.
    2. General Staff Association Standing Committee Composition Requirements
      1. The elected designated chairperson will serve as the committee chairperson.
      2. Each committee will be comprised of at least three members from the Executive Board.
        1. On the Benefits and Employee Welfare and Staff Development Committees, at least one committee member must be an Officer representing part-time staff.
      3. Up to three additional members of the Staff Association general membership with the Association President’s approval.
    3. Committee Roles and Duties
      1. Benefits and Employee Welfare Committee
        1. Role
          1. Serves on college committees addressing employee benefits, retirement, and insurance providing Association recommendations and input on these issues to increase and enhance benefits for full-time and part-time staff.
        2. Duties
          1. Coordinates with People and Workplace Culture (“PWC”) to establish Association representation on committees addressing employee welfare and benefits.
          2. Meet monthly with Director of Employee Benefits to review and discuss staff benefits, needs assessment, compensation, and other related topics.
          3. Serve on the following PWC Committees and Teams:
            1. Benefits Fair Committee seeking to promote employee open enrollment so staff secure available benefits.
            2. Wellness Team to promote available staff wellness benefits.
          4. Promote staff participation in available discounts and other benefits available to college employees.
      2. Staff Development Committee
        1. Role
          1. Coordinates with PWC Staff Development Office and other college training departments to address staff development needs and provide expertise for training.
        2. Duties
          1. Co-sponsor at least three professional development opportunities per calendar year.
          2. Collaborate with UHESA, Utah Women in Higher Education (“UWHEN”), Staff Development, Faculty Development, and other organizations to develop and promote “in person,” virtual, and hybrid staff development opportunities.
          3. Coordinate with campus delegates to increase staff awareness and attendance at staff development events.
          4. Participate in the SLCC 360 Committee to help develop agenda and workshops.
      3. Employee Connections Committee
        1. Role
          1. Manage the Association’s involvement in the College’s onboarding program; and
          2. Liaison and mentor for new Association members.
        2. Duties
          1. In coordination with delegates and the Events Committee, plan, organize, and hold Association event each quarter at various campuses
          2. In coordination with the Communications Committee, develop and maintain robust online presence on Association webpage to inform Association members on issues of interest.
          3. Provide recommendations to promote staff engagement with the College community.
          4. Act as liaison and mentor for new Association members.
      4. Employee Recognition Committee
        1. Role
          1. Manage monthly “Staff Star” and annual Outstanding Staff Awards programs to provide recognition to individual staff for their work accomplishments and value to the college community.
        2. Duties
          1. Manage “Staff Star” and Outstanding Staff Awards programs
            1. solicit nominations.
            2. review and evaluate nominees.
            3. select monthly recipients.
            4. convene the committee to review nominations for Outstanding Staff Awards; and
            5. publicize award recipients on the Association website.
          2. Collaborate with PWC to recognize employees and to hold College Employee Recognition Day.
          3. Emphasize the need for recognition awards for part-time, remote, hybrid, and site employees.
      5. Events Committee
        1. Role
          1. Plan and coordinate Association sponsored activities for college staff community that enhance staff connection, community, and fundraising for Association scholarships.
        2. Duties
          1. Organizes, plans, and executes Association sponsored events.
          2. Coordinates with Communications Committee to promote and publicize Association events.
          3. Develops relationship with organizations to offer staff discounts and sponsor events for college staff.
          4. At the discretion of the college president, assists with the planning and coordination of Employee Appreciation Day.
          5. Attends Employee Appreciation Day and other Association Events.
          6. Coordinates with the college scheduling office, delegates to schedule and organize college events such as the Holiday party and Summer Social Picnic.
      6. Communications Committee
        1. Role
          1. Facilitate and improve Executive Board’s communications with Association members.
          2. Publishes and distributes monthly newsletter; and
          3. Maintains Association webpage and social media platform.
        2. Duties
          1. Manages Association’s webpage and other means of transmitting Association information to the college. This includes maintaining an up-to-date webpage compliant with college policies.
          2. Maintains login credentials to access Association public platforms.
          3. Tracks public engagement with Association webpage and social media.
          4. Recommends Association messaging to Executive Board and Association Committees.
          5. Produces and distributes Association messaging and information to Association members and the college community.
          6. At the direction of the President, designs and produces Association promotional items such as t-shirts, business cards, etc.
          7. Provides recommendations and information to college Data, Science and Analytics department (“DSA”) to conduct employee surveys.
  3. Ad hoc Committees
    1. Ad hoc committees shall be created and dissolved as needed by a majority vote of the Executive Board.
  4. State-wide Committees
    1. The Salt Lake Community College Staff Association is a represented member of the Utah Higher Education Staff Association (“UHESA”)
      1. The President and Immediate Past President or President-Elect shall be the Staff Association’s two voting members for UHESA.
      2. The Executive Board may appoint two additional Staff Association members to attend UHESA meetings and vote if the college’s voting members cannot attend.
      3. If the Presidents cannot fulfill the duty of voting member of UHESA another officer can be selected to serve in this role.
  5. Committee Reporting
    1. Each college, standing, and ad hoc committee chair shall submit a written report of the committee’s activity to the president by October 31, February 15, and June 1.

ARTICLE VI. MEETING FREQUENCY, NOTICE AND AGENDAS

  1. All Association General membership and Executive Board meetings (“Association Meetings”) will be convened and governed by this Constitution and Bylaws.
  2. Association meetings are not subject to the Open and Public Meetings Act. The Executive Board may close a meeting to non-Association members.
  3. Frequency
    1. Association Executive Board meetings will be held monthly.
    2. Association General membership meetings will be held once during the Fall and Spring semesters. These can be in the form of general meetings or topical forums, as needed.
    3. Other Association meetings may be convened by the President or by a majority of the Executive Board.
    4. Association Meetings may be held electronically.
  4. Notice
    1. The President or designee will distribute by email, notice of Association meetings, and post this notice and agenda to Association website.
      1. Association Executive Board meetings
        1. The Association Executive Board regular meeting schedule for the academic year by the end of July.
        2. Supplemental notice of this meeting must be given to the officers at least five days beforehand.
        3. The meeting agenda must be distributed at least three days prior to the meeting.
    2. General Membership Association Meetings
      1. The Association General Membership Meeting Schedule for the Fall and Spring Semester must be posted by the end of July.
      2. Supplemental notice of this meeting must be provided to all Association members at least seven days before the scheduled meeting date.
      3. A copy of the agenda must be provided at least five days prior to the scheduled meeting date.
    3. Special Association Meetings
      1. Any Association meeting which is not regularly scheduled is a special meeting.
      2. Notice of all special meetings must be provided at least one (1) day notice prior to the meeting.
  5. Agendas
    1. Association members should propose agenda items and submit reports to President or designee at least three business days prior to Executive Board meeting.
    2. Executive Board Agendas and meeting notes will be posted on the Staff Association Executive Board Teams page along with meeting recordings for Officer review.
    3. General meeting and Executive Board agendas will be placed on the Association website before the meeting as outlined in this document.

ARTICLE VII- MEETINGS

  1. Process
    1. The President, presiding Officer or chairperson calls the meeting to order.
    2. Minutes are presented and approved, if required.
    3. The President, presiding Officer or chairperson manages the meeting according to the approved agenda.
    4. The President, presiding Officer or chairperson closes the meeting.
    5. In each general meeting Association members will have a designated time in the agenda to address the board.
  2. Voting
    1. All Association proposals and ballots are approved by a simple majority vote.
    2. Each Officer has one vote in all Association meetings; and
    3. Each voting-eligible member has one vote in General Membership Association meetings.
    4. As needed the President can call for a vote via Teams or email as needed. Results of any vote called in this way must be posted in the upcoming Executive Board Meeting notes.
  3. Minutes
    1. The President or designee prepares minutes for all Association meetings.
      1. The chairperson prepares minutes for standing and ad hoc committees.
    2. The Executive Board reviews and approves minutes.
      1. Minutes may be redacted of confidential content.
    3. The President, unless they appointed a Secretary, distributes approved regular meeting minutes to:
      1. All Staff Association members.
      2. Faculty Association President.
      3. Student Association President.
      4. VP for Finance and Administration; and
      5. College President.

ARTICLE VIII. ADOPTING AND AMENDING THE CONSTITUTION AND BYLAWS

  1. The Constitution shall be adopted or amended by a majority vote of returned ballots of the Association members in favor of the proposed changes.
  2. Any Association member may propose an amendment to the Constitution and Bylaws. This proposal must be submitted in writing to the Executive Board.
  3. Upon receipt of the written proposal the Executive Board will review the proposed amendment following the process. set forth in Article IV, Section 3.E addressing the Referendum Process.